Administrative Assistant - Cardiff

£9.50 - £11.00 per hour
Ref: 57 Date Posted: Monday 10 Jan 2022
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Futures Recruitment Service is supporting their client who is are based in Cardiff seeking two admin assistants to join the busy team.  The client is ideally seeking candidates to work from the office. This will involve sorting, logging, and franking of posts, scanning, stock control, management of offsite archive storage, and other administrative tasks. 

The opportunity also exists to become involved with projects and initiatives within the business.

Main Responsibilities and Accountabilities for the Admin Assistant

  • Incoming post to be distributed by 10am each day – including special delivery post. 
  • Outgoing post to be franked and ready for collection by 4:30pm each day.
  • Scanning to be uploaded to SharePoint and logged on Pro within 24 hours of receipt and filed appropriately.
  • Stationery levels to be monitored and minimum levels maintained. Orders are also to be placed for catering/supplies as and when required.
  • Effective control of offsite storage, including pro-active chasing of offsite files and subsequent return of files to storage.
  • To keep meeting rooms tidy. Rooms to be checked first thing each morning. 
  • Logging guests – Guestbook to be used for signing in and out at all times.
  • To answer the main office telephone and door entry system professionally and promptly, taking appropriate action.
  • To cover telephones for teams as and when required. 
  • To assist with team filing and administration as and when required. 
  • To identify and submit continuous improvement ideas to help improve the business.
  • To adhere to company DPA policy regarding storage of information: e.g. files locked away each night, desk kept clear
  • Ensure that all mandatory Workwise regulatory training modules are completed in accordance with business requirements.  
  • To carry out any other tasks/secondment as deemed appropriate and reasonable by management in order to meet the objectives of the business.

Key skills required for the Admin Assistant:

  • Good literacy and numerical skills.
  • Ability to work on own initiative and support others in a team where necessary.
  • Good IT Skills.